Toolbox for MS Outlook

LBE Email Scheduler                  

Keep in touch by email.

• Send emails to your customers, colleagues, friends and family
• Use it for automatic reminders
• Doesn't require Outlook or Outlook Express
• Send plain text or HTML to make your message more attractive
• Attach files - either separately or in a .zip
• Multiple recipients - number is only limited only by how fast your ISP will accept emails
• Each receives a separate, individual email
• Personalise your message with the recipient's name
• Create the recipients list from your Outlook Contacts, a simple textfile list or retrieve from a database or spreadsheet
• Re-send failed/interrupted emails
• Schedule recurring emails
• Define multiple email projects, save and schedule them separately

A step by step guide to creating a new project

From the main File menu, select New Project (the first time you run LBE Email Scheduler, it does this for you automatically).

You can edit the description to something more meaningful for you:

On the Message tab:

Enter the From information:

The recipients can be specified from your Outlook Contacts, a simple text file or a database or spreadsheet:

The first example uses Outlook:

Or you can specify the recipients in a simple text file:

Or, you can get the list of recipients from a datasource such as a database or spreadsheet:

Now tell the program the name of your SMTP server. If you are not sure, use the search function shown on the screen below or ask your ISP or Exchange administrator.

You can probably leave the "Send Settings" at their default values:

Click the Save Project button to save your work so far:

You can see that the Project Filename and Delivery Reports information has now been filled in.

You can send your newsletter now by clicking the Send Now button, you can also schedule it to run later and also cause it to repeat at any desired interval:

Click the Add New button, the program will suggest a name, but you may change it::

The new schedule is created with some default values. You may click the Edit button to change the schedule. You can change the time and recurrence, you can also set the schedule to run even if you are not logged into Windows by specifying the username and password of the account it should run under.

You can also create new schedules for this project. Each project may have multiple schedules independent of each other.

Of course, your machine must be switched on to run the schedules.

Problems running a schedule?

If you want the task to run when not logged in, click the Edit button, and untick the box "run only when logged in". You will need to specify a password for the user account it will run under.

Step 1: Ensure the scheduled task is running under an administrator account.

1. Click the Edit task button. In the Run as box type an administrator account name.

2. Click Set password button, input the administrator's password twice.
Click OK twice to finish.

Step 2: Checking the Task Scheduler Service
The Task Scheduler service must be running and properly configured to run tasks. If you had stopped scheduled tasks manually from the Scheduled Tasks window, the service stops and does not initialize the next time you start the computer. If the service is not configured to log on as the local system account, it may not start.

To check the settings for the service:

1. Click Start, click Control Panel, and then double-click Administrative Tools.
2. Click Computer Management.
3. Expand Services and Applications, and then click Services.
4. Right click the Task Scheduler service, and then click Properties.
5. On the General tab, make sure that the startup type is set to automatic, and that the service status is Started. If the service is not running, click Start.
   
6. On the Log On tab, make sure that the local system account is selected.
   
7. Click OK, and then quit Computer Management.

Step 3: Please delete and recreate the scheduled task.

TIP: If you want to send html format emails, but don't have a html editor, why not try Kompozer (which is free)